The meeting is being held in Las Vegas, Nevada at Mandalay Bay Hotel. The Mandalay Bay Hotel is the headquarter hotel and the MGM Grand the co-headquarter hotel.

The attire at ASHP national meetings is business casual.

When packing, keep in mind that the weather in Las Vegas in early December is typically cool during the day and cold at night. The average high is 60 degrees and the average low is 40 degrees. Hotel and Convention Centers are also cool, and thus, ASHP highly recommends that you bring a sweater with you when attending sessions.

If you have any disability for which you require an auxiliary aid while attending this meeting, please contact the Conference and Convention Division by email at CCD@ashp.org.

For health and safety considerations, children under the age of 16 years will not be admitted to the exhibits, educational programs, poster sessions, PPS, or Residency Showcase.

Ample parking is available at both the Mandalay Bay Hotel and MGM Grand Hotel free of charge.

Both the Mandalay Bay Hotel and MGM Grand Hotel are non-smoking facilities. Smoking is only allowed on the balconies, terraces and other exterior areas of the Facility.

The Session Details and Meeting Program lists all of ASHP's CE programming. You can see the session title, date, time, learning objectives, and category for all education sessions. You can sort the list by clicking on a column heading. The complete program including networking sessions, posters, special programs, and events will be available on the mobile app (coming mid-November) and onsite program book.

Access to presentation slides and abstracts will be made available free to all pre-registered meeting attendees approximately two weeks prior to the meeting at http://www.ashp.org/mobilemidyear. You can print handouts at Network Connections at the meeting; however, to avoid waiting in line, it's advisable to print them at home and bring them with you.

All available audio-synched downloads of educational sessions will be free to all full-time registered attendees after the meeting. Access will be through the ASHP CE Center. Additionally, downloads may also be purchased by non-attendees through the ASHP CE Center following the meeting. CE is not available with downloads.

If the CE provider is ASHP, you may record your CE through the ASHP CE Center. For other providers, please follow the directions given out at the symposium. If you have any questions, contact names and phone numbers are provided on the symposia listing.

By December 31, 2013 attendees must claim CE credit for the sessions they attended at The Midyear. No exceptions.

Monday, December 3, 11:00 am - 3:00 pm
Tuesday, December 4, 11:00 am - 3:00 pm
Wednesday, December 5, 11:00 am - 2:00 pm

Each inline 10' x 10' booth comes with 8' high drape, 3'high side drape, and an identification sign with your company name if ordered by advance deadline. Each exhibitor is also provided with four complimentary booth personnel badges per 10 x 10 booth. Other items such as carpeting, electrical, and other services must be ordered separately from service providers. This information can be found in our exhibitor service kit available through Freeman online beginning in mid-September.

Fifty percent of the booth balance is due with your contract. The balance is due within 30 days of receipt of your invoice. All booth balances must be paid in full prior to installation of your booth onsite. Any booth contracted after September 7, 2012 must be paid in full by the exhibitor at the time of submission of the contract. Contracts received by October 12, 2012  will be published in the Exhibitor Yellow Pages. Checks must be mailed to the ASHP lockbox address. This address does not accept FedEx deliveries. Please do not mail checks to the ASHP's Wisconsin Avenue street address in Bethesda. Make checks payable to ASHP and mail to: ASHP, P.O. Box 75571, Baltimore, MD 21275-5571.

The housing information can be found in the Registration/Hotel section of our meeting web pages. The Hotel Reservations for Exhibitors section includes all the information you will need to secure rooms for your booth personnel.

The online service kit link will available on the ASHP website in September. Freeman offers online ordering.

Midyear Clinical Meeting registrants typically provide services for acute care patients and work in hospitals with 400 or more beds. Attendees practice most commonly in community (not for profit) hospitals, university hospitals and integrated health systems. The majority of attendees are female (65%). The mean registrant age is 49 with 25 years of practice experience. Total expected attendance is over 20,000 attendees.

The attire at ASHP national meetings is business casual.

Reference the Booth Construction guidelines listed in the Rules and Regulations Governing the Exhibits for this and other important booth information.

Exhibitors with large booths may be able to get an early start installing their exhibit. To do so, contact Dayna Evans at devans@ashp.org.

All contractors, other than the official exhibitor contractor, must email the Non-Official Contractor form (included in the service kit) and proof of insurance to the Conference and Convention Division at ccd@ashp.org, by November 2.

The cost for VIP demos is $3,500. If you'd like to invite attendees to your booth pre or post official show hours, contact Michelle Rasnick Tyler at mtyler@ashp.org. You will be resent a list of the date, time and meeting attendees prior to the meeting to coordinate with meeting security. In addition, you will need a company representative outside the exhibit hall to escort attendees to your booth. The official pre and post exhibit show hours are:

Pre Show Times Post Show Times Monday, 8:00 am – 11: 00 am and 3:00 pm – 5:00 pm Tuesday, 8:00 am – 11: 00 am and 3:00 pm – 5:00 pm Wednesday, 8:00 am – 11: 00 am

All badge requests must be submitted online using the online badge submission page. This tool allows you to request all of your badges for booth personnel. You will need to login with your ASHP Customer number and password. Your ID number is printed on your invoice under the Bill To information. Use only the first eight digits. Your password is the same as the customer number. Contact Michelle Rasnick Tyler at mtyler@ashp.org for assistance.

Exhibitors receive four (4) complimentary exhibit badges per 10' x 10 'booth for exhibitor personnel staffing your booth. These complimentary badges will permit access to the exhibit hall and CE sessions.

Additional exhibit badges may be obtained for a fee of $80.00 for each badge issued which is above the (4) complimentary badges; CE sessions may be attended with these badges but CE is not included with these additional badges. Exhibit personnel who want to register and receive CE, but exceed the complimentary badge allotment, will be required to pay the applicable meeting registration rates. ASHP members will pay the member rate, non members will pay the nonmember rate, and all early and onsite registration rates will apply.

ASHP uses all available meeting room space at the convention center for educational sessions. If you'd like to reserve private meeting space at the convention center, you can rent an Executive Suites for a flat fee of $7,000 for use Monday-Tuesday, 8am-5pm. And Wednesday, 8am -2pm. Each suite is 264 square feet and will have an 8' high fabric-covered hard wall, wall-to-wall carpet, one conference table, six conference chairs, and a sign with the company name on the door. For additional fee, suites can be customized with additional furnishings, equipment and catering. For more information, contact Dayna Evans at devans@ashp.org.

Yes, guests are welcome to attend the Midyear; however, ASHP does not have an official Guest Program package for purchase during the meeting. A registrant may purchase tickets for guests to attend the specially planned events (ex: Wednesday Event, $30 and Thursday Networking Luncheon, $40) on an a-la-carte basis. Tickets can be purchased at the Attendee Staffed Registration counters.

Registrant's guests may attend the Opening Session on Monday but must have a badge to enter the Mandalay Bay Events Center; admittance to the Opening Session without a badge will not be permitted. Guest badges for the session can be purchased for $30 at the Attendee Staffed Registration counters. The badge will also allow access to the Exhibit Hall on Monday only.

The Headquarter Hotels are Mandalay Bay Hotel (headquarter) and the MGM Grand (co-headquarter).

Over the past several years, ASHP has communicated the “opening” date of our meeting registration site well in advance of the meeting. Attendees and exhibitors have started to “mark their calendars” for the opening of the Midyear Clinical Meeting website in July. ASHP reserves the largest number of guest rooms offered to us by each hotel and also reserves rooms in a variety of hotels to meet all budgets and tastes. The Headquarter Hotel is the most popular, and thus, receives the largest number of reservations in the first several days. This results in the room block selling out. However, hotel reservations are constantly in a state of fluxuation. As the meeting approaches, attendees and exhibitors cancel and/or change their dates making rooms available again. ASHP recommends that if you are unable to book a room that you periodically check with the ASHP Housing Company, Orchid Event Solutions (formerly knows as The Housing connection) regarding availability.

The current tax on the hotel rooms is 12% and subject to change. .

If you book your hotel room through Orchid Event Solutions, ASHP’s official housing company, yes, your hotel rate include access to the internet in your guest room! In addition, the rate includes access to your hotel’s cardio or fitness center (excludes spa access and spa services), local and toll free phone calls, daily newspaper, and airline boarding pass printing-a $25 per day value at no charge to ASHP attendees and exhibitors!

When attendees/exhibitors reserve rooms directly with the hotels or through internet providers, ASHP is exposed to penalties for not fulfilling our room block commitments, we risk our ability to rebook preferred meeting hotels and receive reduced rates, possibly lose qualification for the amount of space needed at the convention center and/or are subject to higher convention center usage fees. This in turn could translate to higher registration fees. In addition, when attendees/exhibitors do not use the official ASHP Housing Company, Orchid Event Solutions (formerly The Housing connection), ASHP is unable to help assist in the event a reservation is not located in the hotel’s reservation system, protect reservations if the hotel “oversells” its room inventory, and plan properly for the meeting (ex: secure the appropriate number of shuttle buses, communicate to attendees via the door drops, front desk, and in room TV). Help ASHP make this meeting a success! Remember to book early and through Orchid Event Solutions!

McCarran International Airport (LAS) is the central airport serving the Las Vegas Area. It serves over 40 air carriers, offers over 1,100 flights arriving and departing daily, and offers direct flights to more than 125 U.S. cities. Flight status and contact information for individual air carriers can be found on the McCarran Airport's website.

McCarran is approximately four miles from South Las Vegas Boulevard. Taxicabs and airport shuttle services are available.

ASHP does not provide shuttle service to/from the airport and the hotels. A variety of shuttle/limousine services are available at McCarran, and are located on the west side of baggage claim, outside door exits 7-13. Please note that there are both group shuttle and "for-hire" stretch limousine services. Visit McCarran Airport's website for more information. Taxi cabs are also readily available, and fares run between $12.00 to $17.00 based on destination.

Shuttle bus service will be provided from all official Midyear hotels to the Mandalay Bay Hotel (except for Luxor as it is within walking distance to Mandalay Bay Hotel) Saturday, December 1 through Thursday, December 6. The official shuttle schedule will be available in October. Note:  The shuttle schedule is subject to change based on usage. Please check the Midyear News & Views, distributed at the meeting, daily for updates.

Las Vegas offers several affordable and convenient modes of transportation while navigating to and from hotels, as well as the Las Vegas Strip. The Las Vegas Monorail train system runs every 4-12 minutes from the MGM Grand Hotel to the Sahara Hotel, with a total of seven stops. The monorail is open Monday-Thursday, 7:00am to 2:00am and Friday-Sunday, 7:00am to 3:00am. To find out more information visit the Monorail Las Vegas site. Las Vegas also offers a series of Trams that travel to and from several hotels, including Mandalay Bay.  For more information visit the Las Vegas Advisor website.

ASHP is providing the option to register for the meeting and make your hotel reservation in one seamless and convenient process! Once you have completed your meeting registration, you will be provided with a personal link that will allow you to directly access the hotel reservation page. Hotel reservations may be made separately and prior to registering for the meeting; however, in order to guarantee the convention rates upon check-out, attendees must register for the meeting.

For registration hours and more view the Meeting Registration page.